How to rally and prepare volunteers for Easter

Easter is one of the most celebrated events in the Catholic Church. It marks the cornerstone of our faith—a time to reflect on Christ’s resurrection and share the joy of the gospel. As one of the most attended Masses of the year, it also brings additional demands on clergy, staff, and volunteers. Preparing a capable and committed volunteer team is crucial for making sure your Easter Masses are both reverent and welcoming.

Here’s how you can motivate and prepare volunteers for Easter at your parish.

Highlight the need

Many parishioners are aware of how busy Easter can be—parking is tight, pews are full, and the details feel especially important. However, they may not realize the level of planning and teamwork required to make it all happen.

From liturgical ministers and ushers to those handling music, decorations, and hospitality, the usual volunteer groups often need reinforcement during Easter. Clearly communicate where help is most needed and why. Explain that volunteering goes beyond logistics—it’s about creating a hospitable space, especially for visitors or those returning to church for the first time in a while.

Extend personal invitations

Some people hesitate to volunteer because they assume others will step in or they don’t see how their talents can contribute. General announcements during Mass or in the bulletin are helpful, but personal outreach can make all the difference.

Consider asking individuals and families directly, matching roles with their skills and interests. Share stories from current volunteers about how serving has deepened their faith and enriched their Easter experience. Frame volunteering as more than filling a spot—it’s an opportunity to grow in faith and actively participate in the Church’s mission.

Set clear expectations

One reason people hesitate to volunteer is fear of a long-term commitment. While more volunteers are always needed year-round, emphasize that helping with Easter can be a one-time opportunity. Clear communication can alleviate concerns about time or preparation.

Outline what each role involves, how much training is needed, and whether any forms or prerequisites are required. Addressing these details upfront helps potential volunteers feel confident and informed about taking the next step.

Host a training session

To ensure everyone is comfortable and ready, plan a meeting or training session before Easter. This is an opportunity to go over responsibilities, answer questions, and connect new volunteers with experienced ones.

Serving alongside others helps to create a sense of community. Encourage seasoned volunteers to mentor newcomers, creating a welcoming environment for all. Building relationships through service transforms tasks into meaningful acts of faith and connection.

Start early

Begin recruiting well before Holy Week. This allows parishioners time to reflect and respond to invitations, while also giving you room to follow up with those who might be on the fence. Regularly include calls for volunteers in announcements, newsletters, and other parish communications.

Support your volunteers

Volunteers play a vital role in parish life, but managing and retaining them takes intentionality. With the right resources, you can help your volunteers feel prepared, supported, and valued.

By stepping forward to serve, parishioners can help create a joyful and meaningful Easter celebration that touches every heart.