Church management software that grows giving and simplifies volunteer workflows

Sunday runs on momentum; Monday runs on coffee.

The rush of services and conversations fades, and what’s left is a desk full of spreadsheets, sticky notes, and messages from volunteers who need to switch shifts. Someone’s trying to finalize giving numbers, another’s hunting down attendance data, and everyone’s working in a different system.

For many church teams, this is the unspoken rhythm of ministry. Passion tangled in process. 

But it doesn’t have to be. What most churches actually need isn’t more tools. It’s one connected church management system that brings everything—people, giving, and ministry—under one roof.

What church management software should unlock for your team

A true church management system doesn’t just store data; it unites your people, your giving, and your ministry. It should feel less like software and more like the central nervous system of your church’s operations.

When your contact profiles, small groups, events, and messages live in one place, your team starts moving with a new kind of clarity. Reporting becomes intuitive. Dashboards replace confusion with confidence. Leaders see what’s working and what needs attention. 

All without waiting on manual updates or juggling multiple logins.

Grow generosity with a friction-free online giving experience

Giving should never feel complicated. When donors can give quickly, securely, and from anywhere, generosity flows naturally.

Pushpay’s Everygift® technology was designed around that idea. Whether someone gives through a mobile app, a QR code, or a text, the process takes only a few seconds. Behind the scenes, Everygift ensures donations are processed safely and reliably, even during service interruptions.

Donors can use cards, ACH, or Apple Pay. Non cash gifts like stock or crypto are handled with the same ease through Pushpay’s integration with Engiven. Each transaction comes with a clear receipt, and churches can generate IRS-compliant giving statements directly within the platform.

But the real strength lies in what happens after the gift. With built-in donor insights, churches can spot trends, identify first-time givers, and nurture consistency over time. It’s stewardship made smarter.

Volunteer scheduling that actually sticks

Every church knows the magic of a volunteer team that just clicks. You can feel it in the lobby, in the kids’ wing, behind the cameras. But keeping that rhythm going takes considerable coordination—and a lot of reminders.

Pushpay’s volunteer tools help you manage it all with less back-and-forth. Teams can be scheduled weeks in advance, reminders go out automatically, and when life happens (as it always does), volunteers can swap shifts on their own. That single feature alone has saved countless administrators hours each week.

Event planning follows the same logic. Registrations, attendance, forms, and follow-up all flow through one process, so your team spends less time managing logistics and more time investing in people. And communication? It finally lands where it should. Push notifications, texts, and group messages reach the right people at the right time.

The Everygift™ Impact

Everygift is Pushpay’s promise that nothing will come between you and your donors’ desire to give.

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One profile, real-time insight, better decisions

Imagine pulling up a single profile and seeing a person’s journey. How they serve, when they attend, what they’ve given, which groups they’re part of. That’s what modern church management looks like.

With Pushpay Insights, every interaction feeds into a unified view. You can identify new visitors, re-engage lapsed donors, or recognize volunteers who quietly show up every week. It’s ministry intelligence that feels deeply personal, not analytical.

The result? Decisions based on more than instinct. Pastors and administrators get real-time data to guide next steps with clarity, while the system quietly automates reports and weekly summaries behind the scenes.

Security, statements, and financial peace of mind

Church finances demand trust. Pushpay’s giving platform maintains PCI-DSS Level 1 compliance, the highest standard in payment security, along with 99.99% uptime.

When tax season rolls around, generating giving statements—individual or household—is just a few clicks away, and each one is fully IRS-compliant. Churches can send them electronically or by mail, and donors can access their records anytime through your app or giving portal.

Behind the technology, permissions and privacy controls keep staff and volunteers within their appropriate access levels, ensuring both transparency and confidentiality.

A smarter path for small churches

Small churches often carry the weight of big ministry with lean teams and even leaner hours. The mission doesn’t shrink just because the staff list does. That’s why finding the right tools isn’t about having the most features. It’s about choosing systems that actually give time back to your people.

For most small congregations, the best approach is to start simple. Focus first on what sustains the heartbeat of the church, giving and communication. Once those pieces are steady, add tools for volunteer scheduling, small group coordination, and event planning. Building gradually keeps the transition manageable and lets your team master each new workflow before layering on the next.

Plenty of growing churches have seen how this intentional pace pays off. When administrative tasks become automated, leaders get to redirect energy where it matters most: discipleship, community, and care.

Implementation your team can trust

Even the best system only works when your people feel confident using it. Pushpay’s onboarding approach is built around that belief.

It starts with preparation. Exporting your existing member and giving data, cleaning duplicates, and setting up ministries. From there, the rollout happens in phases: giving and communication first, then small groups and serving, followed by events and forms. Each step includes role-based walkthroughs for pastors and quickstart guides for volunteers.

It’s not just implementation; it’s partnership.

See it in action

Technology should never replace connection—it should deepen it.

See how a connected church management system can grow giving and simplify your volunteer workflows.

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Frequently asked questions

What does church management software actually do for a church?

Church management software (sometimes called church ministry management software) helps pastors, church leaders, and administrators organize people, giving, and ministry in one connected system. Instead of juggling separate tools for attendance, communication, and donations, a church management system brings all that information together—member profiles, volunteer schedules, church events, and financial reporting—so your team can focus on ministry instead of manual work.

What are the key features of the best church management software?

The best church management software makes daily operations simpler for your entire team. Look for features that serve every part of your ministry, including:

• Unified member information and household profiles
  
• Online giving and donation management tools
  
• Volunteer scheduling and reminders
  
• Event registration and attendance tracking
  
• Church communication tools for email, text, and app messaging
  
• Financial reporting and church finances dashboards
  
• Access controls for staff, administrators, and volunteers

How does church management software help grow generosity?

Modern online giving tools remove friction for donors and increase participation in generosity. Platforms like Pushpay allow church members and donors to give through mobile apps, text, web, or QR code in seconds. Donors can set up recurring tithes, give to specific funds, or support campaigns directly from their phones.
The system automatically handles receipts, giving statements, and IRS-compliant documentation. Behind the scenes, donation management features give pastors and administrators valuable insights into giving trends, helping your team steward resources with wisdom and transparency.

How does it support volunteers and ministry teams?

Volunteers are the backbone of every ministry, but coordinating them can take hours. Church management software streamlines volunteer scheduling, automates reminders, and lets people swap serving times when conflicts arise. It also connects volunteers to church activities and events, ensuring everyone has the information they need—without endless email threads.
For administrators and staff, it means less time chasing down confirmations and more time encouraging people to serve where they’re gifted.

Can church management software improve communication with members?

Absolutely. A strong church communication tool helps your messages actually get seen. Through text messages, push notifications, group chats, and email, your church can reach members in the ways they prefer.
Messages can be targeted to specific groups—small groups, volunteers, or new visitors—so every message feels relevant. Better communication leads to stronger member engagement and connection across your entire church community.

What kind of reporting and insights do church leaders get?

Reporting shouldn’t require spreadsheets or guesswork. With modern church management software, pastors and administrators can see real-time insight into attendance, giving, engagement, and volunteer activity. Dashboards show where people are connecting, which donors may be lapsing, and how finances align with ministry goals.
These reports make church finances transparent, giving leaders the clarity they need to guide decisions with confidence.

How secure is online giving and donor information?

Financial trust is sacred in ministry. Pushpay’s online giving and donation management systems are built with PCI-DSS Level 1 compliance—the highest standard in payment security. Churches can safely accept tithes and online donations through ACH, card, or Apple Pay.
Data privacy settings ensure that only the right staff or administrators have access to sensitive church finances and member information. Every transaction is encrypted, stored securely, and fully trackable for IRS reporting and audits.

Is church management software useful for small churches?

Yes—many leaders assume a church management system is only for large ministries, but the opposite is true. When resources are limited, automation saves time and reduces administrative work.
Tools for online donations, communication, and volunteer management help small churches operate like larger ones, without the overhead. And because the software scales, you can add new features as your congregation grows.

How does church management software help pastors and church administrators day to day?

For pastors, it provides clarity: who’s attending, who’s serving, who might need follow-up. For church administrators, it’s relief from repetitive administrative tasks—manual data entry, attendance tracking, or weekly reporting.
The system brings together sermons, communication, giving, and member care into one rhythm. Everyone—from staff to volunteers—has access to the right tools and information to serve your entire church well.

What kind of support comes with the software?

Pushpay offers dedicated customer support, training, and onboarding for every plan. From migration and data setup to live chat assistance and video tutorials, churches of all sizes can get help when they need it. Whether you’re managing a single campus or multiple ministries, our support team walks alongside your staff and administrators every step of the way.

Can we track attendance, events, and member engagement together?

Yes. One of the greatest strengths of modern church management software is its ability to tie every part of your ministry together—attendance, church events, giving, and engagement.
When members check in for an event or volunteer opportunity, that information syncs automatically to their profile. Over time, pastors and leaders gain a holistic view of engagement patterns across the church, helping them celebrate faithfulness and re-engage those who’ve drifted.

Does it connect to our sermons and media?

Absolutely. Many churches now use their management system and mobile app to host sermon recordings, livestreams, and podcasts. That integration helps members stay connected beyond Sunday and encourages digital discipleship throughout the week.
Media engagement metrics even appear in your dashboard, helping your team understand how people interact with your teaching and resources online.

How does all this simplify daily operations?

When your church software tools work together, everyday ministry gets simpler. Donations flow automatically into reports. Volunteers get timely reminders. Communication reaches the right audience. And pastors have immediate insight into their church community.
Less administrative work means more time for relationships, discipleship, and impact—the things that matter most.

What makes Pushpay one of the best church management software providers?

Pushpay combines giving, church management, and communication tools in one platform. It’s trusted by thousands of churches because it connects your data, simplifies your daily operations, and provides real-time insight into your church’s health.
From small congregations to multi-campus ministries, Pushpay helps churches build stronger connection, grow generosity, and focus on what matters most—people.

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